Calculate, prepare and issue documents related to accounts such as bills, invoices, account statements using computerized and manual systems
Code, total, batch, enter, verify and reconcile transactions such as accounts payable, purchase orders, cheques, invoices, and cheque requisitions
Respond to customer inquiries, maintain good customer relations and solve problems- Perform related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.
Receives and sends, sorts, verifies, processes and prepares various accounting documents such as purchase orders, invoices, cheque requisitions, receivables, etc.
Assigns transactions to correct accounts and sub-accounts and ensures that documents are accurate and have been approved by the relevant authority.
Performs calculations and makes corrections where necessary.
Using computerized information systems, performs data entry necessary to update accounts and files.
Opens accounts according to specific instructions.
Reviews validation reports produced by the system. Verifies and corrects data transmitted.
Scans documents and verifies scanning quality.
Maintains and queries databases and reviews and corrects data.
Sorts, codes, files and matches documentation according to established methods.
Follows up on orders and investigates any discrepancies within established procedures.
Obtains and provides factual information related to sphere of activity by telephone or in person.
Refers unusual cases to person responsible.
Reconciles statements and participates in the reconciliation of accounts.
Requests security back-up copies of computerized information systems.
Types cheques, forms and lists and performs calculations applying appropriate rates for conversion, time duration, and financial period. Converts amounts from or into Canadian dollars according to exchange rates.
Uses standard office equipment such as personal computer, typewriter, calculator, microfiche reader, photocopier and fax machine.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks, which may be performed by an employee who has been matched to this generic job description.
Demonstrated experience with spreadsheets and databases
Computer and keyboarding skills are essential
Five years plus related experience
Ability to interpret and apply complex policies
Good problem solving skills
Excellent communication skills both verbally and in writing
Ability to perform multi-tasks, prioritize work and, excellent organizational skills, tactful and diplomatic
Demonstrated analytical ability and ability to use initiative and good judgment
Excellent time management and organizational skills
Ability to pay attention to detail as well as maintain a broad perspective.